Cemetery User Guide

Welcome to the Eckington Parish Council Cemetery User Guide.  This guide will explain the various sections of the Records pages and how to use them.  If you have any further query that is not explained in this guide, please send us and email and we will try to respond as quickly as possible.  Please note that our Records section is being updated with new options and features, so some of the screen shots shown may be slightly different to the ones that you will actually see.

Before you can use the system you must be a Registered User.  We do not use any data or information for any other purpose or give this information out to any other business or provider.  We may however on occasion send you an email to let you know about any changes we make to the site that we feel might be of some interest to you.

Logging In

When you first use this section of the site, you will need to Register.  To do this, click the Registration link highlighted here in Green.

You will be presented with a registration screen where you can enter your details and then click the 'Register' button.

It is possible that another user has selected the 'User Name' that you wanted so please enter and alternative if prompted to do so.  Once you have completed and successfully registered, you will get a 'Thank You' message to confirm this and will then be automatically be logged in to the system ready to browse the records.

If you have previously registed and have forgotten your password, you can click the Forgotton Password link highlighted here in Red.  On the next screen, enter you 'User Name' and then click the Next button where you will be asked for the Post Code you used when you registered, enter this information and then click 'Request Password' button.  You will then be sent your password by email which should arrive usually within minutes and will simply contain your password text.  If you do not get the message, please try again later.

Once Registered, you can enter your Username and Password in the boxes provided and click the Login button highlighted here in blue.

Using the Site

Once you have logged in you can then start to use the site.  There is currently no fee or charge for browsing the site and you have a number of options at this point.  Please note that if you no not use the site for a length of time, the system will log you out out so simply log in again when needed.

Searching for Records

The first screen you will see is the 'Search Panel' which enables you to enter your details to help narrow down the record you are looking for.  When you use this panel, you must enter at least the Surname and a Date.  Click into each of these fields and enter your values.  Please note that the date field will automatically look both back and forward a pre-set number of years, so please enter a date as close you as can to the known burial date.  If your search finds no results, please try alternative name spellings or other dates to help narrow your search or if you have too many results to check, try entering a Forename and/or Initals to help reduce the number of the results found.

Once you have located some records, you will see the following table:













Here you can see that entering the name of Smith and a Year of 1920 has resulted in 2 records being displayed.  The actual number displayed will of course vary on the criteria you enter.  The details shown are:

No. of entry - this is the unique number recorded in our paper books

Surname - the suname of the deceased

Forname - the forname of the deceased

Initals - the initials of the deceased

Year of Death - the recorded year of death

If you know that any of these details are inaccurate, please let us know and we will correct any data if necessary and as applicable.

To view any of the found records, click the 'View Record' button where a confirmation message will be displayed as viewing the record will use one of your credits.  Please note that at this point, you will need to have purchased some credits for your account.  If you have no credits, a message will be displayed inviting you to purchase some.  Please make sure you select the correct record to view as once a credit is taken, it cannot be refunded.  Clicking one of the results will then show the following panel:















This panel contains the same data as the search view plus the following information:

Grave Number - this is the actual grave number of the deceased.  You can locate the physical position of the grave in the cemetary using our burial plan when you visit us.

Site - where the grave is located, currently this is either our 'old' or 'new' site.

Page - this is the actual Record Book and Page Number from our paper records.  If you wish to examine the books, some of them are very old and not open to the public, so please call us first to arrange a visit.

Remarks - this is the remark or comment made in the record book at the time of burial.

You can also see a thumbnail image of the actual page and if you want to view a larger image, click it and a new window will open showing the full detail.

Note that once you have viewed a record, you will not have any of your credits deducted for viewing it again so you can revisit the record as ofte as you wish.  You can also use standard browser options to save the image, eg if you are using Internet Explorer, simply right-click the enlarged image and choose 'Save Picture As...' option and save the file.  You may then open, print and use this image for your own personal use only.


Your Account Details




























You can check details about your account, what credits you have and 'Add Credits' from this panel.  You will be able to view the details you have entered such as your user name and available credits.  Below the main details are the records you have viewed and so have used a credit.  You can view these records again as many times as you wish by clicking the 'View Record' button.

To add more credits to your account, click the 'Add Credits' link, choose the number required and follow the on-screen instructions.  Online payment is only accepatable via PayPal but please note that you do not need a PayPal account to make a payment and can use the PayPal Secure Credit Card payment method if you prefer.    If you want to make a payment via cheque or any other method, please contact us first.  Please do not send cash or Postal Orders in the post.

At any time, you can come back to the main panel and leave the system by clicking the Logout button.  Note that if you do not use the system for a preset time, you will be automatically logged out.

If you have any questions about using the system or would like to maker any suggestions to improve it, please feel free to contact us and we wil deal with you request as soon as possble.

Thank you

John Green
Cemetery Superintendant
Tel: 01246 432 197